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Privacy Policy

July 5, 2021


Protecting your private information is our priority. This Statement of Privacy applies to, and Central Ohio Youth Athletic Association (COYAA) and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to Central Ohio Youth Athletic Association include, FaceBook and Instagram pages. The COYAA website is a news, information, and registration site. By using the COYAA website, you consent to the data practices described in this statement.


Collection of your Personal Information

When registering your child for a sport or completing the coaching application, COYAA may collect personally identifiable information, such as your:

  • First and Last Name

  • Mailing Address

  • E-mail Address

  • Phone Number

  • Child’s First and Last Name

  • Child’s Mailing Address

  • Child’s Birth Certificate


If you register your child for a sport through COYAA, we will collect billing and credit card information. This information is used to complete the registration transaction.


COYAA may also collect demographic information on your child during the registration process, such as:

  • Age

  • Gender


We do not collect any personal information about you or your child unless you voluntarily provide it to us. However, you may be required to provide certain personal information to use when you elect to register your child for a sport or complete the coach application. These may include: (a) registering your child for a sport; (b) entering a sweepstakes or contest sponsored by us or one of our partners; (c) signing up for special offers from selected third parties; (d) sending us an email message; submitting your credit card or other payment information when ordering and purchasing products or services. We will use your information for, but not limited to, communication with you in relation to services and/or products you have requested from us. We also may gather additional personal or non-personal information in the future.


Use of your Personal Information

COYAA collects and uses your personal information to operate and deliver the services you have requested.

COYAA may also use your personally identifiable information to inform you of other products or services from COYAA and its affiliates.


Sharing Information with Third Parties

COYAA does not sell, rent, or lease its customer lists to third parties.

COYAA may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party.


COYAA may share data with trusted partners to send you an email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to COYAA, and they are required to maintain the confidentiality of your information.


COYAA may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on COYAA or the site; (b) protect and defend the rights or property of COYAA; and/or (c) act under the exigent circumstances to protect the personal safety of users of COYAA, or the public.

Tracking User Behavior

COYAA may keep track of the websites and pages our users visit within COYAA, in order to determine what COYAA services are the most popular. This data is used to deliver customized content and advertising within COYAA to customers who behavior indicates that they are interested in a particular subject area.

Automatically Collected Information

Information about your computer hardware and software may be automatically collected by COYAA. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the COYAA website.



This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Security of your Personal Information

COYAA secures your personal information from unauthorized access, use, or disclosure. COYAA uses the following methods for this purpose:

  • SSL Protocol


When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as Secure Sockets Layer (SSL) protocol.


We strive to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.

Right to Deletion

Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will:

  • Delete your personal information from our records; and

  • Direct any service providers to delete your personal information from their records.

Please note that we may not be able to comply with requests to delete your personal information if it is necessary to:

  • Complete the transaction for which the personal information was collected, fulfill the terms of a written warranty or products recall conducted in accordance with federal law, provide a good or service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;

  • Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;

  • Debug to identify and repair errors that impair existing intended functionality;

  • Exercise free speech, ensure the right of another consumer to exercise his or her right of free speech, or exercise another right provided for by law;

  • Comply with the California Electronic Communication Privacy Act;

  • Engage in public peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when our deletion of the information is likely to render impossible or seriously impair the achievement of such research, provided we have obtained your informed consent;

  • Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us;

  • Comply with an existing legal obligation; or

  • Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information.

Children Under Thirteen

COYAA collects personally identifiable information from children under the age of thirteen. COYAA collects this information for the following reason(s):

We collect information of children under 13 years old through our registration forms when parents sign their children up for a sports program.


We provide information about our personal data practices for children on our home page and wherever we knowingly collect personal data for children on our website. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this website. If you are a parent and you have questions regarding our data collections practices, please contact us using the information provided at the of this Statement of Privacy.

E-mail Communications

From time to time, COYAA may contact you via email for the purpose of providing announcements, promotional offers, alerts, confirmation, surveys, and/or other general communication.

Changes to this Statement

COYAA reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address specified on your account, by placing a prominent notice on our website, and/or by updating any privacy information. Your continued use of the website and/or services available after such modification will constitute your: (a) acknowledgement of the modified Privacy policy; and (b) agreement to abide and be bound by that Policy.

Contact Information

COYAA welcomes your questions or comments regarding this Statement of Privacy. If you believe that CCOYAA has not adhered to this Statement, please contact COYAA at

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